NJR Data Entry System

It is important that data is entered into the NJR database accurately and that the data entry process is as quick and easy as possible.

A user guide has been developed which will help you consider how to submit NJR data effectively within your hospital’s internal systems and processes.

There have been changes to NJR Connect Data Entry processes following the release of MDSv8. You can find out about these changes here

System Registration

To access the NJR Data Entry System you will need to register for an NJR user account.

User accounts

There are four categories of NJR user accounts, each have a different level of data access.

  • NJR Hospital Data Entry: can enter data on the system but does not have access to any data reports.
  • NJR Hospital Data Manager: can access all NJR data for the hospital under which they are registered. They can only view data for surgeons who have given their prior permission. (This permission can be given online within the data entry system via the individual surgeon’s user account or by emailing the NJR Centre.)
  • Surgeon: can access their own data for operations they have performed in hospitals registered on the NJR. Lead surgeons can access their own data and consultants-in-charge can access all data where they are recorded as the consultant in charge. (Surgeons need to ensure that they have been affiliated with all relevant hospitals on the NJR database.)
  • Implant supplier: can access their own component data and download their component lists, ie NJR categorisation code, description and supplier catalogue (reference) number, for checking purposes.
  • Data Uploader – The Data Uploader role supports the NJR Data Quality Audit programme and a user has the rights necessary to upload CSV files containing a hospital’s PAS data to the National Joint Registry database via the Data Entry system in order to undertake Data Quality Audits.


To register for an account you will need to send an email to the NJR Service Desk (enquiries@njrcentre.org.uk). The email must be sent from a hospital email address; we will not be able to approve requests for new users if they are sent from personal email addresses.

When emailing a request you will need to include the following information:

  • your user type, eg hospital data entry
  • your name (in full)
  • the hospital(s) at which you work
  • if you are a surgeon, also your GMC code and grade.

Bulk upload

The bulk upload facility enables a hospital to collect NJR data via their own IT system and then transfer it as a block of multiple data records, at regular intervals, to the registry.

Click here for guidance on how to use this facility.

Outsourcing cases to another provider

Click here for guidance on this process and on the correct codes to use

NJR ReportsOnline

You can also access NJR ReportsOnline through the Data Entry system

You can find further guidance on this here

NJR Data Entry – process changes

A number of cosmetic changes have been made following the release of MDSv8. The following process changes have been made:

  • Barcode scanning – workflow improvements have been made for implants that have two barcodes (primary and secondary). Once the primary is scanned the cursor will automatically move to the lot number field without interruption on the screen and the user can then scan the secondary barcode. The system will automatically decode and add the scanned implant.
  • Re-operation form – the UCS options screen will now only be displayed if the procedure type selected is ‘Fixation of periprosthetic fracture’.
  • Primary procedure (all joints) study ID question – when creating the first primary procedure in an NJR record where patient consent = yes, the user has to complete questions regarding participation in a study. In the first release of MDSv8 this question required the user to return to the patient details page to complete the information. These questions now appear as a pop-up and once completed and closed will populate the fields on the ‘Patient Details’ page for the user:

Automated Data Quality Audit functionality

The automated data quality audit tool has been enhanced to allow users to:

  • search for records using the NHS number in addition to local patient ID
  • download records (all fields) in XLSX and PDF formats.
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